5 jobs for an AI assistant

Five jobs you can hand to an AI assistant this week

Each one with the exact instruction to paste. No install, no server, no credit card.

The five jobs in the pack

1Turn meeting notes into decisions, owners and dates10 minutes
2Sort the shared inbox into "today", "this week" and "no action"10 minutes
3A weekly report from the numbers you already keep12 minutes
4Answer your people from your own policies, not from the internet10 minutes
5Draft a quote from your price list and comparable past jobs15 minutes · If you work with quotes and documents

What you get

Five jobs out of an ordinary week in a small company, each with the exact instruction to paste into Claude or ChatGPT in your browser — including the rules that forbid the model inventing names, numbers and dates.

The first job is done within ten minutes of downloading. Nothing gets installed.

Why every instruction carries a rules block

Because that is the whole difference. An instruction that works nine times out of ten is more dangerous than one that never works — the tenth result looks exactly like the nine before it. So every instruction spells out what the model must not do.

A sample from the pack

Turn meeting notes into decisions, owners and dates

What it replaces: Rewriting meeting notes into tasks — 30 to 45 minutes after every meeting, and half of it is forgotten anyway.
What you need: Meeting notes, a recording transcript, or a photo of the whiteboard.
Time: 10 minutes

The instruction

Prompt

You are an assistant who extracts what will actually happen from a set of meeting notes. Here are the notes: """ [PASTE THE NOTES HERE] """ Produce three separate lists: 1. DECISIONS — what was decided. For each, the verbatim sentence it comes from. 2. TASKS — what has to be done. For each: who (name), by when (date), and the verbatim sentence. 3. OPEN — what was left unresolved, and who has to close it. Rules you must not break: - Do not fill in names or dates that were not said. If the owner is missing, write "no owner named". If the date is missing, write "no date given". Never guess. - Do not add tasks that make sense to you but are not in the notes. - Anything you are unsure about goes in a fourth list, "TO CHECK".

What a good result looks like

Three tables where every task has a name, a date and the sentence it came from — and several rows that openly say "no date given". Those blanks are the valuable part: they are the things the meeting would have fallen apart on two weeks later.

How it fails

The model fills in a date nobody said. "By end of week" reads naturally and looks exactly like the dates that were genuinely agreed. That is why the instruction makes "no date given" an allowed and correct answer.

The approval rule

Send the tasks out only after you have read the "who" and "by when" columns. Never let a task list you have not read leave your desk — a name on somebody else's task is a commitment nobody else can confirm for you.

Who it is for

For an owner or manager of a small company who is not technical and who loses several hours a week to work done the same way over and over.

You do not need to write code. You need a browser and one document to start with.

Who it is not for

This is not for you if you are looking for a list of AI tools — there is not a single tool link in it.

And it is not for you if you want AI to make decisions for you. All five jobs end with a person reading the result. That is not caution — it is the only way a thing like this survives inside a company for longer than a month.